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Facility Coordinator
Mobile, AL
Job Description
Job Responsibilities
Area of Responsibility
Front Desk / Reception
Answer and direct incoming calls. Review voicemail frequently
Check and distribute incoming mail (desk side or mailbox delivery, as applicable)
Maintain contact list
Complete invoice processing
Order and restock office and pantry supplies
Time Spent on Task 60% or greater
Facility Support
Escort and supervise suppliers while working on-site.
Assist with furniture delivery, disposal and maintain organized storage spaces
Assist with set-up and break-down of corporate events
Assist with onboarding/off boarding (Site tour, desk set-up, desk clean)
Perform daily facilities walk-through of facility
Time Spent on Task 40% - 60%
Other
Assist with catering ordering and setup
Postage/Meter outgoing mail
Assist with conference room booking
All other duties as directed by facility manager and site leadership.
Time Spent on Task Less than 20%
Knowledge, Skills & Abilities
MINIMUM REQUIRED
Education/training
MINIMUM REQUIRED
High School Graduate
PREFERRED
Associate's degree or combination of education and experience
Years of relevant experience
MINIMUM REQUIRED
Minimum of 1 year industry experience required either in the corporate environment, third party service provider or as a consultant
PREFERRED
2+ years of industry experience either in the corporate environment, third party service provider or as a consultant
Skills and knowledge
Strong ability to listen and communicate effectively (verbal and written)
Outstanding organizational and time management skills
Proficient using common business applications (Microsoft/Google G-Suite, Corrigo CMMS)
Outstanding Internal and External customer service skills
Other abilities
Demonstrated client relationship management skills
Physical work requirements and work conditions
Office environment. Some walking. Some lifting (<35lbs).
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Area of Responsibility
Front Desk / Reception
Answer and direct incoming calls. Review voicemail frequently
Check and distribute incoming mail (desk side or mailbox delivery, as applicable)
Maintain contact list
Complete invoice processing
Order and restock office and pantry supplies
Time Spent on Task 60% or greater
Facility Support
Escort and supervise suppliers while working on-site.
Assist with furniture delivery, disposal and maintain organized storage spaces
Assist with set-up and break-down of corporate events
Assist with onboarding/off boarding (Site tour, desk set-up, desk clean)
Perform daily facilities walk-through of facility
Time Spent on Task 40% - 60%
Other
Assist with catering ordering and setup
Postage/Meter outgoing mail
Assist with conference room booking
All other duties as directed by facility manager and site leadership.
Time Spent on Task Less than 20%
Knowledge, Skills & Abilities
MINIMUM REQUIRED
Education/training
MINIMUM REQUIRED
High School Graduate
PREFERRED
Associate's degree or combination of education and experience
Years of relevant experience
MINIMUM REQUIRED
Minimum of 1 year industry experience required either in the corporate environment, third party service provider or as a consultant
PREFERRED
2+ years of industry experience either in the corporate environment, third party service provider or as a consultant
Skills and knowledge
Strong ability to listen and communicate effectively (verbal and written)
Outstanding organizational and time management skills
Proficient using common business applications (Microsoft/Google G-Suite, Corrigo CMMS)
Outstanding Internal and External customer service skills
Other abilities
Demonstrated client relationship management skills
Physical work requirements and work conditions
Office environment. Some walking. Some lifting (<35lbs).
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
1+ years
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