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Executive Assistant 2
Alexandria, VA
Job Description
The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office.
Job Responsibilities
Additional Requirements
Certification - None RequiredLicensure - None RequiredExperience - 5 years of relevant office experience including 2 years of reporting to an executive.Education -High School diploma
As a recipient of federal financial assistance, Inova Health System (“Inova”) does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of race, color, national origin, sex, sexual orientation, disability, or age in admission to, participation in, or receipt of the services or benefits under any of its programs or activities, whether carried out by Inova directly or through a contractor or any other entity with which Inova arranges to carry out its programs and activities.
This policy is in accordance with the provisions of Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Section 1557 of the Affordable Care Act, and regulations of the U.S. Department of Health and Human Services issued pursuant to these statutes at 45 C.F.R. Parts 80, 84, 91 and 92, respectively.
Job Responsibilities
- Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.
- Organizes and expedites the flow of work through the office/department.
- Possesses broad knowledge of overall corporate operations.
- Assists in the preparation for executive meetings.
- Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.
- Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.
- Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.
- Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.
- May perform additional duties as assigned.
Additional Requirements
Certification - None RequiredLicensure - None RequiredExperience - 5 years of relevant office experience including 2 years of reporting to an executive.Education -High School diploma
As a recipient of federal financial assistance, Inova Health System (“Inova”) does not exclude, deny benefits to, or otherwise discriminate against any person on the basis of race, color, national origin, sex, sexual orientation, disability, or age in admission to, participation in, or receipt of the services or benefits under any of its programs or activities, whether carried out by Inova directly or through a contractor or any other entity with which Inova arranges to carry out its programs and activities.
This policy is in accordance with the provisions of Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, Section 1557 of the Affordable Care Act, and regulations of the U.S. Department of Health and Human Services issued pursuant to these statutes at 45 C.F.R. Parts 80, 84, 91 and 92, respectively.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1 to 5 years
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