Please contact your Administrator to change your authorization settings.
POSITION SUMMARY
Reporting to the Senior Executive Assistant, the Administrative Assistant plays a critical role in maintaining the smooth function of the Special Projects team. Plans, directs, and coordinates administrative support services to senior management team.
RESPONSIBILITIES
- Answers telephones, handles calls, and routes to appropriate individuals
- Ensures customers, vendors and employees are handled in a professional and courteous manner both on the telephone and in person
- Effectively manage and execute a wide variety of tasks including, but not limited to: managing Vice President, Special Projects and other executive and/or senior leaders team calendars, organizing domestic and international travel, coordinating meetings and events, and preparing presentations, as requested
- Assists with the completion of expense reports
- Prepare read ahead materials and review schedules in advance of each day
- Participate in meetings as required, prepare confidential meeting minutes and track actions
- Coordinate corporate events such as offsite training and town halls
- Support employee morale functions in conjunction with Human Resources
- Serve as project leader for special initiatives as assigned by the VP, Special Projects and/or Sr. Executive Assistant
- Prepares confidential correspondence, reports, and other complex documents
- Manages responsibility for archiving, records retention, data backups, and confidentiality of records
- Maintains an environment that fosters high performance and professional development
- Support compliance efforts
- Other duties as assigned
QUALIFICATIONS
- H.S. Diploma
- Must have an active US Secret level clearance with a Top Secret/SCI preferred
- Minimum of 3 years of related experience in a similar role with demonstrated analytical skills
- High level of effective interpersonal and communication skills, with ability to correspond with senior level clients, leaders, executive and others verbally and in writing
- Must have strong working ability with MS Office suite and file administration using Sharepoint and other software
- Desired skills include familiarity with Deltek, Concur and ADP
- Ability to make administrative and procedural decisions on sensitive and confidential issues
- Have the ability, willingness, and initiative to organize and lead collaborative efforts among a wide range of individuals and departments
BENEFITS
Constellis offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflect its commitment to creating a diverse and supportive workplace.
- Medical, Vision & Dental Insurance
- Paid Time-Off Program & Company Paid Holidays
- 401(k) Retirement Plan
- Insurance: Basic Life & Supplemental Life
- Health & Dependent Care Flexible Spending Accounts
- Short-Term & Long-Term Disability
- Personal Development & Learning Opportunities
- On-the-job Training, Skills Development & Certifications
- Employee Referral Program
- Corporate Sponsored Events & Community Outreach
WORKING CONDITIONS
Work is typically based in a busy office environment and subject to frequent interruptions. Business work hours are Monday-Friday from 8:00 am to 5:00 pm.
In an ever-changing and complex world, security concerns are paramount. Enhanced security requires education, training, and specialized skills. Constellis provides end-to-end risk management and comprehensive security solutions to safeguard people and infrastructure globally. Our team of strategic problem solvers has a steadfast moral compass and unwavering dedication to creating a safer world. Constellis is committed to the success of our customers and partners. Constellis protects critical priorities safely and efficiently around the world. Operating globally and based in the Washington D.C. area, our employees bring unparalleled dedication and passion for creating a safer world and upholding the highest standards of compliance, quality, and integrity. As a leading global provider of risk management, security, humanitarian, training and operational support services to government and commercial customers worldwide, Constellis' forward-thinking solutions include a range of synergistic services, including background investigations, social intelligence tools, advanced training, logistics and life support, UAV and K9 services, and crisis response mitigation. At Constellis, our number one priority is to secure success for our customers. For more information, visit
EEOC Statement
Constellis and its affiliated companies are equal opportunity employers. All applicants receive consideration without regard to race, color, sex, sexual orientation, gender identity, age, ethnicity, religion, national origin, disability, veteran status or any other characteristic prohibited by federal, state, or local law.