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Facilities Coordinator
Herndon, VA
Job Description
Location: Herndon, VA (Airbus Headquarters)
Shift: Monday-Friday, 8:30-5:30pm (onsite full time)
Job Summary
The Facilities Coordinator role will be responsible for facility coordination ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager and the Head of Corporate Real Estate with the delivery of quality facility management services for Airbus Americas, Inc. Headquarters.
Job Responsibilities
Facility Support
Schedule preventative maintenance with contracted vendors monthly/quarterly.
Respond to emergency and urgent maintenance service calls
Escort and supervise suppliers while working on-site.
Assist with furniture delivery, disposal and maintain organized storage spaces
Assist with set-up and break-down of corporate events, including moving and setting up furniture (tables and chairs)
Perform small maintenance tasks such a hanging photos and artwork, moving furniture, or repairing/modifying furniture
Perform daily facilities walk-through of Herndon Facility
Conduct monthly safety walk-through of Herndon Facility
Assist with administrative projects
Other duties as assigned
Relationship and Facility Management Coordination
Establish a "Trusted Advisor" relationship with client counterparts and peers.
Coordinate work and/or approvals between internal and external groups
Other duties as assigned
Other
All other duties as directed by Head of Corporate Real Estate & Facilities, HO Health & Safety and site leadership
Knowledge, Skills & Abilities
Education/training
High School Graduate
Bachelor's degree or combination of education and experience
Years of relevant experience
Minimum of 1 year industry experience required either in the corporate environment, third party service provider or as a consultant
2+ years of industry experience either in the corporate environment, third party service provider or as a consultant
Event planning/management experience or facility management experience required
Experience in the aerospace and or defense industry is a plus.
Skills and knowledge
Strong ability to listen and communicate effectively (verbal and written)
Outstanding organizational and time management skills
Strong interpersonal skills
Proficient using common business applications (Google G-Suite, Corrigo CMMS)
Outstanding Internal and External customer service skills
Must be comfortable working with complex audiovisual equipment
Other abilities
Demonstrated client relationship management skills
Decision Making, Complexity:
Prioritize use of the facility based on business needs.
Real time determination of facility use based on existing conditions of specific facility components.
Real time troubleshooting of high-end audiovisual systems - a logic-based process.
Certifications/ licenses
N/A
Physical work requirements and work conditions
Office environment. Daily walking. Regular lifting (<35lbs).
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Shift: Monday-Friday, 8:30-5:30pm (onsite full time)
Job Summary
The Facilities Coordinator role will be responsible for facility coordination ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager and the Head of Corporate Real Estate with the delivery of quality facility management services for Airbus Americas, Inc. Headquarters.
Job Responsibilities
Facility Support
Schedule preventative maintenance with contracted vendors monthly/quarterly.
Respond to emergency and urgent maintenance service calls
Escort and supervise suppliers while working on-site.
Assist with furniture delivery, disposal and maintain organized storage spaces
Assist with set-up and break-down of corporate events, including moving and setting up furniture (tables and chairs)
Perform small maintenance tasks such a hanging photos and artwork, moving furniture, or repairing/modifying furniture
Perform daily facilities walk-through of Herndon Facility
Conduct monthly safety walk-through of Herndon Facility
Assist with administrative projects
Other duties as assigned
Relationship and Facility Management Coordination
Establish a "Trusted Advisor" relationship with client counterparts and peers.
Coordinate work and/or approvals between internal and external groups
Other duties as assigned
Other
All other duties as directed by Head of Corporate Real Estate & Facilities, HO Health & Safety and site leadership
Knowledge, Skills & Abilities
Education/training
High School Graduate
Bachelor's degree or combination of education and experience
Years of relevant experience
Minimum of 1 year industry experience required either in the corporate environment, third party service provider or as a consultant
2+ years of industry experience either in the corporate environment, third party service provider or as a consultant
Event planning/management experience or facility management experience required
Experience in the aerospace and or defense industry is a plus.
Skills and knowledge
Strong ability to listen and communicate effectively (verbal and written)
Outstanding organizational and time management skills
Strong interpersonal skills
Proficient using common business applications (Google G-Suite, Corrigo CMMS)
Outstanding Internal and External customer service skills
Must be comfortable working with complex audiovisual equipment
Other abilities
Demonstrated client relationship management skills
Decision Making, Complexity:
Prioritize use of the facility based on business needs.
Real time determination of facility use based on existing conditions of specific facility components.
Real time troubleshooting of high-end audiovisual systems - a logic-based process.
Certifications/ licenses
N/A
Physical work requirements and work conditions
Office environment. Daily walking. Regular lifting (<35lbs).
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
1+ years
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