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Receptionist/Office Coordinator
Baltimore, MD
Job Description
Description & Requirements
Womble Bond Dickinson (US) LLP is seeking a full-time Receptionist/Office Coordinator in their Baltimore, Maryland office. The position is multi-faceted, with a strong emphasis on hospitality. Other responsibilities include providing back-up to support services and handling various administrative tasks. The hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday.
RESPONSIBILITIES:
- Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
- Answer, screen and forward calls, providing information to callers and taking messages.
- Provide housekeeping services for all conference rooms, break rooms, and kitchens and maintain neatness at the front desk and receptionist lobby area.
- Plan, prepare for, and support internal and client meetings/events in consultation with attorneys and staff, including proficient use of the Event Management System software.
- Place catering orders for internal and client meetings/events.
- Coordinate supply management to include ordering, receiving and tracking inventory of all office consumable products. Communicates with vendors as needed.
- Prepare offices for new hires and visitors, as well as office related invoices.
- Prepare daily office bulletin and maintain office phone list and floor plan.
- Interact with building management regarding maintenance requests.
- Book hotel reservations for visitors.
- Coordinate and provide copying, scanning and printing services to visitors.
- Assist with records management.
- Process mail.
- Other administrative duties as assigned.
REQUIREMENTS:
- Must be a self-motivated, highly organized person who is a service-oriented team player with superior written, verbal and interpersonal skills.
- Must be able to perform each essential duty satisfactorily with attention to detail.
- Excellent client service and professionalism is expected.
- Punctuality and satisfactory attendance is imperative.
- Working knowledge of various types of technology such as Microsoft Word, PowerPoint and Excel.
- Associates Degree preferred or two years of related experience and/or training; or equivalent combination of education and experience.
An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.
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Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
2+ years
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