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Administrative Assistant to the Director of Student Life
Washington, DC
Job Description
About SEED:
The mission of SEED schools is to prepare scholars academically, socially, and emotionally, for success in and beyond college in a public, college-prep, boarding school setting.
The SEED Public Charter School of Washington D.C. (SEED DC) opened in 1998 as the nation’s first urban public college preparatory boarding school. SEED DC empowers over 250 scholars in grades 8-12 to achieve their full potential within our 24-hour learning environment and exposure opportunities. In the year 2023-2024, SEED will serve grades 9-12 only as we transition to providing more high- quality, high school seats to families in the District. All SEED scholars live on campus between Sunday evenings and Friday afternoons.
Our innovative model integrates a rigorous academic program with a nurturing boarding program that teaches life skills and provides a safe and secure environment. This boarding school model provides a comprehensive solution to the challenges facing urban youth and serves as a prototype for expansion nationwide. Our model has proven successful: over 90 percent of SEED graduates have been accepted to four-year colleges and universities throughout the country and over 60 percent remain enrolled in college or already have earned college degrees.
* More information can be found on the school’s website: www.seedschooldc.org
Position Overview
The SEED Public Charter School of Washington D.C. is seeking an Administrative Assistant to provide administrative support to the Assistant Head of School for Student Life. This position will be responsible for clerical, organizational, budgetary, and scheduling support.
Essential Duties & Responsibilities:
A SEED Employee:
The mission of SEED schools is to prepare scholars academically, socially, and emotionally, for success in and beyond college in a public, college-prep, boarding school setting.
The SEED Public Charter School of Washington D.C. (SEED DC) opened in 1998 as the nation’s first urban public college preparatory boarding school. SEED DC empowers over 250 scholars in grades 8-12 to achieve their full potential within our 24-hour learning environment and exposure opportunities. In the year 2023-2024, SEED will serve grades 9-12 only as we transition to providing more high- quality, high school seats to families in the District. All SEED scholars live on campus between Sunday evenings and Friday afternoons.
Our innovative model integrates a rigorous academic program with a nurturing boarding program that teaches life skills and provides a safe and secure environment. This boarding school model provides a comprehensive solution to the challenges facing urban youth and serves as a prototype for expansion nationwide. Our model has proven successful: over 90 percent of SEED graduates have been accepted to four-year colleges and universities throughout the country and over 60 percent remain enrolled in college or already have earned college degrees.
* More information can be found on the school’s website: www.seedschooldc.org
Position Overview
The SEED Public Charter School of Washington D.C. is seeking an Administrative Assistant to provide administrative support to the Assistant Head of School for Student Life. This position will be responsible for clerical, organizational, budgetary, and scheduling support.
Essential Duties & Responsibilities:
- Provide administrative and clerical support for the Director of Student Life.
- Work collaboratively with the Executive Assistant for the Head of School and the Senior Director of Academics to ensure the transfer of information and alignment of calendars.
- Serve as the point of contact for the daily Student Life calendar and ensure that there is transparency and alignment with school-wide themes and events.
- Assist with the development, maintenance, and distribution of essential documents such as MOUs, manuals, policies, etc in collaboration with the Director of Student Life and other leaders.
- Assist with budget management including the tracking of expenses and invoices and prepare all financial documents (e.g. check request form, visa approval form, reimbursement form, etc.) and submit in a timely fashion.
- Order, procure, and track inventory equipment and supplies needed to implement Student Life program.
- Manage tracking of Student Life personnel (attendance, leave through Paylocity, and timesheets).
- Assist with the planning and coordinating of the daily staff schedule, including coverage, breaks, and meetings.
- Assist with the planning and scheduling of Student Life events (on/off campus events) and exposure trips (e.g. – buses, dinner schedule, van reservations, etc.).
- Take the lead on collecting, archiving, and summarizing reports and student life data.
- Work closely with grants and finance department managers to ensure that all invoices, financial reporting, and other required documentation are accurate and submitted on time.
- Collaborate with scholars, faculty, and community members to work toward a successful completion and assessment of projects, events, and activities.
- Assist in the tracking and archiving of personnel evaluations.
- Other duties as required or assigned by the Director of Student Life or the Head of School.
- A commitment to SEED’s mission and the belief that with the right resources, any child can be successful in college and beyond.
- Bachelor’s degree required.
- Excellent data management and spreadsheet management skills
- Experience working in urban schools required.
- High level of personal organization and planning
- Excellent written and verbal communication skills with diverse constituents (teachers, parents, students, administrators, external partners)
- Proven ability to proactively lead by example and respond positively to feedback.
A SEED Employee:
- Is committed to The SEED Foundation’s mission and its beliefs.
- Thinks strategically in aligning one’s own work streams to the larger organizational mission.
- Possesses exceptional interpersonal skills, with creative and positive energy for working with youth.
- Behaves professionally in a fast-paced environment and with a variety of constituents.
- Works independently as well as collaboratively with a team while managing multiple tasks.
Job Summary
Employment Term and Type
Regular, Full Time
Salary and Benefits
$58,000 - $64,000
• 403 (b)
• 403(b) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance
Required Education
Bachelor's Degree
Required Experience
2+ years
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