Job Description

The Executive Assistant provides administrative support and performs executive-level functions in the MSE Administrative Office. This position is responsible for performing a wide range of duties and working collaboratively as a member of the office team to support the department in a variety of ways. Key responsibilities include serving as the administrative assistant to the department head (scheduling meetings and coordinating events; managing travel); public relations task (photography, brochure preparation, etc.); performing accounting, payroll, and financial tasks; providing administrative support to various committees within the department; and assisting faculty with pre-award functions for proposal submission.

Required Qualifications

Knowledge of office administration practices and procedures; experience in bookkeeping and working with fiscal transactions; demonstrated proficiency with word processing, spreadsheet and database software programs (such as MS Word, MS Excel, Access, PowerPoint, email and internet browsers); experience with publishing software applications; and excellent organizational, interpersonal and communication skills.

Preferred Qualifications

Preference given for knowledge of Virginia Tech accounting, purchasing, and personnel/payroll policies and procedures; experience with Banner Finance and Banner HRIS; VT leave reporting, experience with VT Ensemble CMS; experience with Summit and Cayuse, and VT pre-award tasks

Pay Band

3

Appointment Type

Regular

Salary Information

Review Date

February 9, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight , a , a college, , and . The university has a significant presence across Virginia, including the in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous and . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.