Specialist, AP and Credits - E Commerce (19221)
Alexandria, VA US
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Job Description
Job Details
Entry
NIB HQ - Alexandria, VA
Full Time
2 Year Degree
Undisclosed
None
Day
Accounting
Description

Statement of Purpose

Process full cycle of Customer and Vendor credits, and monitor AP EDI Invoices and process as needed.

Business Communications
  • Employees in Other Division Occasionally
  • Supervisory Personnel/Management Occasionally
  • Associated Agency Personnel Frequently
  • Vendors Frequently
Qualifications
Education

Associates Degree in Business. An equivalent combination of education and experience is also acceptable.

Core Competencies

Accountability

Communication Skills

Ethics/Integrity

Customer Care

Job Knowledge/Technical Skills

Training and Specialized Knowledge

Proficiency with MS Excel and MS Word; familiarity with Oracle; excellent organizational and communication skills. An equivalent combination of education and experience is also acceptable.

Experience

One to three years in Accounts Payable or Accounts Receivable environment. An equivalent combination of education and experience may also be acceptable.

TravelNone Specific Duties and Responsibilities
  • Monitor electronic invoices in Oracle, research and resolve system on hold invoices and manually enter the exceptional invoices to Oracle.
  • Match invoices/credit memos to Purchase orders and process in Oracle.
  • Process Return to Supplier (RTS) and Return to Requestor (RTR) in Oracle after supplier has received returned item(s).
  • Process in Oracle Claim Queries received by GSA.
  • Send Credit Memos to GSA.
  • Run and review report to analyze where customer did not receive credit when due or AP vendor did not issue NIB an AP credit when due
    • Request AP Credits after obtaining return notes or
    • Issue Customer credit
  • Process in Oracle AP Credits received from suppliers.
  • Provide support to month end accounting analysis and annual financial audits.
  • Assist month end E-Commerce accounting close and annual financial audits.

    This job description does not imply that these are the only duties to be performed by this employee. The incumbent in this position will perform such other tasks as may be required for the effective operation of the Division/Department upon the request by his/her supervisor.

    NIB IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER

    NIB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Associate Degree
Required Experience
Open
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