The Project Coordinator (PC) assists the Project Manager (PM) in overseeing the Alutiiq IMAP Scheduling Group and ensures that all Post visits and schedules are completed in a timely manner. The PC makes suggestions to the PM to possible changes to the Post visit process to ensure its continued effectiveness. The PC must possess excellent organizational and communication skills.

Job Description

Role and Responsibilities

• Manage the day to day activities associated with scheduling, eCC processing and travel coordination efforts for IMAP technicians.
• Ensure day to day duties of the FSO, Travel and Scheduling teams are completed on time and accurately.
• Maintain canceled Post log for all IMAP Teams.
• Make suggestion to the PM on plans/ideas to upgrade process for Post visits to ensure its continued effectiveness.
• Assist in any issues related to SharePoint: approving permissions or giving access to team members, adjusting Teams, etc.
• Communicate with IMAP Field Teams scheduling and visit issues.
• Coordinate with Alutiiq PMO outside of scheduling group to relate schedule changes and issues. This includes BOMs, Task Orders, Field Time Summaries.

Qualifications and Education Requirements

• Working knowledge of Facility Security and Travel Policies and procedures
• 5 years' experience with creating and maintaining schedules for business operations
• 1-3 years' experience with staff management
• Must have experience with Microsoft Office Suite
• Excellent oral and written communication skills
• Strong organizational skills
• Strong ability to multitask and work in a very fast passed environment.
• Secret Clearance

Preferred Skills

• PMP Certification
• Bachelor's Degree

Deliverables

1. Weekly updates to the Field Team Layout Sheet
2. Updated Post Log
3. Weekly Status Report
4. Assist PM with Standard Operating Procedures (SOP) and policies for Travel, Scheduling, and FSO activities