Assistant Coordinator reports to the Administrative Director, Program Manager, faculty and residents in maintenance of a well-organized, efficient, supportive and scholarly environment for Medical Education. Committed to the provision of Medical Education with a large tertiary care community medical center. Communicates regularly with physicians, medical students, patients and health care personnel.

• Supports various aspects of the infrastructure needed to provide medical education. Takes direction from the Program Director, members of the faculty and/or Program Manager and GME Director.
• Compiles and analyzes data; participates in development, preparation, documentation of research projects/reports as needed. Utilizes and performs functions on Med Hub residency management system.
• Assists in preparation of accurate documents for various regulatory bodies such as Residency Review Committee, Accreditation Council for Graduate Medical Education, tracking surveys for specialty boards and societies, AMA, National Resident Matching Program, state and federal agencies.
• Coordinate resident and faculty recruitment activities such as preparing interview schedule, arranging lodging and meals, touring. Work with program manager in screening applicants for interview season via ERAS (the management system for applicants applying into the surgery residency).
• Schedules meetings and prepares materials needed for conferences.
• Has delegated responsibility to review monthly financial data, prepare and mark reimbursement vouchers, travel requests, capital requests, etc. Actively participates in all cost containment measures at the office/department level.
• Provides back up administrative support for assigned faculty members; including typing, incoming and outgoing correspondence, maintaining calendars, travel arrangements answering phone and other routine administrative duties.
• Coordinate attending on-call, leave, clinic/special, and faculty master schedules following ACGME and AOA guidelines.
• Oversees medical students providing departmental specific orientation/checkout.
• Helps develop and coordinate new resident orientation including materials, meeting room arrangements, catering and coordinating materials and supplies.
• Assist Program Manager with coordination of resident events such as graduation, faculty retreat, Berry society, orientation and other events as needed.

Education: Associates degree in related field preferred. Medical education experience preferred specifically in coordinating residency or fellowship programs.

Experience: Minimum of three years experience in the area of Medical Education or previous experience in coordination and/or support of educational programs preferred.

Other Minimum Qualifications: Computer knowledge (MS Office Suite). Must be self directed, independently functioning, and detail oriented. Effective interpersonal, communication, and teamwork skills required.

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An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

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