Department: College of Public Health

Classification: Admin Office Specialist 3

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (40 hrs/wk)

Location: Fairfax, VA

Workplace Type: Hybrid Eligible

Payband: 03

Salary: Salary commensurate with education and experience

Restricted: Yes

Criminal Background Check: Yes

About the Department:

The College of Public Health (CPH) prepares students to become leaders and shape the public's health through academic excellence, research of consequence, community outreach, and inter-professional clinical practice. The College enrolls more than 1,900 undergraduate and 1,300 graduate students in its nationally-recognized offerings. CPH Development provides strategic, active management of the fundraising efforts that support the College and student, faculty, and staff success.

About the Position:

The position involves a range of responsibilities, including developing position descriptions, facilitating the recruitment process, coordinating interviews, on-boarding and off-boarding employees, and providing administrative support as needed. The incumbent collaborates closely with various teams and stakeholders to ensure the successful execution of HR-related tasks and projects. This position also assists the Human Resources Specialist as needed.

Responsibilities:

Position Description Development:

• Collaborates with department heads to create accurate and comprehensive job descriptions for new and existing positions; and
• Ensures position descriptions are aligned with organizational goals and accurately reflect job requirements.

Recruitment and Selection:

• Posts job announcements on relevant platforms and websites;
• Coordinates with search committees to schedule and organize candidate interviews;
• Prepares interview agendas and assists in the logistics of interview processes; and
• Facilitates communication between hiring managers, candidates, and interview panels.

Candidate Selection and Onboarding:

• Collaborates with hiring managers to finalize recruitment decisions;
• Extends non-benefitted job offers to selected candidates; and
• Assists in the onboarding process by providing necessary paperwork, information, and orientation;

Off-boarding and Administrative Support:

• Manages the off-boarding process, ensuring proper documentation and procedures are followed;
• Coordinates with relevant departments to terminate card access for departing employees; and
• Provides backup support to the Administrative Assistant as needed.

Data Management and Systems Administration:

• Enters assignment details and related information into the BANNER system for accurate record-keeping;
• Requests card swipe access for newly hired employees; and
• Processes requests to terminate card access for employees no longer requiring access.

Required Qualifications:

• High school diploma or equivalent;
• Demonstrated work experience, either in the private or public sector, where the following have been acquired or developed:
  • Communication skills for clear and effective interaction;
  • Organizational skills for managing various tasks and deadlines;
  • Confidentiality skills for handling sensitive information;
  • Adaptability skills for managing change and unpredictability; and
  • Problem solving and attention to detail skills.
• Communication Skills:
  • Demonstrated verbal and written communication skills for effectively interacting with candidates, hiring managers, and stakeholders.
• Organizational Skills:
  • Strong organizational and multitasking abilities to manage various projects simultaneously.
• Attention to Detail:
  • Keen attention to detail when developing position descriptions and managing candidate documentation.
• Technology Proficiency:
  • Proficient in using HR software, systems (such as Banner), and Microsoft Office Suite.
• Collaboration:
  • Ability to collaborate effectively with cross-functional teams and adapt to changing priorities.

Preferred Qualifications:

• Bachelor's degree in related field; and
• Previous experience in human resources, recruitment, or administrative support is advantageous.

Instructions to Applicants:

For full consideration, applicants must apply for the Human Resources Assistant at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.

Posting Open Date: February 23, 2024

For Full Consideration, Apply by: March 11, 2024

Open Until Filled?: Yes