Job Description

This position works independently with general direction from the Senior Associate Director for Field Operations and Administration and provides support to the Senior Associate Director for Field Operations and Administration. The essential duties to the operation of the unit include administrative, fiscal, and business functions, including ability to address routine and nonroutine fiscal issues for the Senior Associate Director; independently respond to requests for information or materials by phone, electronically, or in person; preparing and processing purchasing, accounting, and travel forms in Banner; knowledge of university, federal and state policies and procedures; oversee key civil rights compliance documentation; maintain accurate timely expense reports, including preparation of monthly reconciliation of budget reports for the unit; ability to work both independently and collaboratively; complete special projects and other duties as assigned.

Required Qualifications

Training/experience in performing tasks that support the operation of a professional office environment; demonstrated computer skills in word processing applications, database management, electronic spreadsheets, e-mail and the internet; strong communication and interpersonal skills; experience managing time effectively for prioritizing multiple tasks. Experience performing technical duties such as reviewing and processing procurement transactions, monthly reconciliations, and accounts receivable and payable transactions with accuracy to comply with university policy, state and federal regulations.

Preferred Qualifications

Demonstrated competency in matters of diversity, equity, and inclusion. Previous administrative support experience; demonstrated experience maintaining accounts and personnel records; strong knowledge of accounting principles, experience with Excel databases, Banner, Quicken, and an understanding of Commonwealth of Virginia policies and Generally Accepted Accounting Principles (GAAP); experience with grant management. Knowledge of federal, state, and university civil rights laws and policies; Experience in a Cooperative Extension, college, or university setting. BS degree in an applicable discipline.

Pay Band

3

Appointment Type

Regular

Salary Information

$35,438 - $45,000

Review Date

January 25, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight , a , a college, , and . The university has a significant presence across Virginia, including the in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous and . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.