Job Details

Responsible for organizing and coordinating office data/records management process.

Responsibilities could include:

• Assist in ensuring the customer’s hard copy and electronic records are created, maintained, archived and retired in accordance with Office policies and processes
• Participate in efforts to update office data management processes, tools, and databases, support office in updating records management structures and tools to include the office file plans
• Ensure that all electronic records comply with any changes in the file plan
• Work the Office Chief of Staff and Office Government Program Records Office on updating all office records management
• Coordinate with the Division Records Custodians to schedule and conduct training sessions on data/records management and the office file plan
• Maintain the “Gold Standard” file ensuring all fields are the final most up-to-date version and do not contain track changes.
• Answer phones
• Route calls to specific people
• Answer inquiries about the company
• Greet visitors 
• Assist with the coordinate and schedule meetings and conference rooms, and teleconferences
• Coordinate mail flow in and out of the office; collect and distribute parcels and other mail
• Attends and acts as recording secretary at all management meetings, takes formal minutes, prepare action items, transcribe and distribute to team members
• Serve as liaison between the corporate office and the property management company.
• Oversee routine maintenance of office equipment
• Assist with the coordination of office activities
• Perform filing and clerical duties
• Take and relay messages
• Disseminate information via telephone, e-mail, website

Competencies:

Strong written and communication skills.  Ability to meet deadlines in a fast-paced, high volume environment.  Ability to multi-task.  Strong interpersonal skills.  Ability to work with all levels.  Strong organizational skills.  Able to work independently with little or no supervision.  Strong customer relations skills.

Education Required: Bachelor’s degree desired or equivalent work experience.

Years of Relevant Experience: Minimum of 9 years of total work experience with 5 years administrative assistance experience.

Clearance: TS/SCI w/CI Poly

We hire Military!

Work, Physical and Mental Requirements *

Please see standard Work, Physical and Mental Requirements for all Quantech roles.

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, scanners, filing cabinets and fax machines.

Physical Demands: This is largely a sedentary role mostly sitting; however, some filing maybe required. This would require the ability to move files, or boxes with file data, open filing cabinets and bend or stand as necessary, ability to lift up to 40lbs.

Mental Demands: Reading; communicate effectively (verbal and written); maintain emotional control and professionalism.